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  Board Roles  


~ prepare yearly taxes to send to ATO
~ needs balance sheet, P&L, bank statements, for every year that needs to be audited


Advertising Coordinator

~ set up quarterly advertising schedule and monitor
~ allocate advertisers space to quarters – and monitor
~ chase up adverts before start of quarter
~ check artwork prior to uploading
~ liaise with Website Coordinator


Communications Officer / Secretary

~ collect mail from PO Box address at Croydon Park post office
~ checking emails, acknowledge sender and forward onto correct person
~ file emails into existing folders
~ attend Board meetings, take minutes, type up and circulate to Board Members
~ keep charge of Log Attendance Book for all Board Meetings and Events.
~ general filing of hard copy correspondence.
~ liaise with Website Coordinator and Social Media Coordinator to send out information via email, FB and on website
~ send out membership renewals end of May yearly, with 1 – 2 reminders
~ send out letter to potential new members
~ liaise with Membership Coordinator to update email database


Event Coordinator (plus Assistant)

~ allocate type of events and dates for quarterly events
~ set budget
~ send out email/mail invites
~ arrange venue, drinks, food
~ chase up rsvps
~ report post event to Board


Media and Social Media Coordinator / Copywriter

~ attend events, take notes, photos
~ write press releases prior to and post events
~ liaise with Correspondence Coordinator to send to papers
~ post items and photos on FB
~ liase with Website Coordinator to post on website


Treasurer / Membership Coordinator

~ collect mail to bank chqs directly, other mail dropped off to Secretary
~ monitor Paypal payments and bank account
~ process payment of new member, assign membership number
~ collect logo, spiel, advert from member
~ liaise with Communications Coordinator to send Welcome letter to New Member
~ email receipt to new member (with Member Name in Subject line), cc Secretary
~ keep membership forms on file, cc Secretary
~ Treasurer’s Report at AGM
~ provide accounts to Accountant yearly


Website Coordinator

~ upload adverts
~ upload members’ logos and spiel to Directory and Category
~ upload Sponsors’ logos
~ generally maintain site including news, events, specials, Member of the Month
~ upload new member details to NSW BC website


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